🕒 How to Log and Check Your Off-the-Job Training (OTJ)

Keeping your OTJ up to date is a really important part of your apprenticeship. This guide shows you how to log your training, check your progress, and make sure you are staying on track.

📌 What you’ll learn

In this guide, you’ll learn what OTJ is, how to log a new OTJ record, how to check your completed and remaining hours, and how to review, edit, or delete entries if needed.

💡 What is OTJ?

Off-the-job training is an essential part of your apprenticeship. It shows that you are learning new knowledge, skills and behaviours and applying them in your role.

🎥 Watch the walkthrough

📝 How to log a new OTJ record

Step 1: Open the OTJ section from the left-hand menu and expand it.

Step 2: Click Log Off-the-Job to open the entry form.

Step 3: Enter the date the activity took place.

Step 4: Select the activity type (lesson, workshop, mentoring, etc.).

Step 5: Add the number of hours spent on the activity.

Step 6: Describe what you did.

Step 7: Link it to your apprenticeship criteria (KSBs or assessment criteria).

Step 8: Explain what you learned.

Step 9: Explain how you applied the learning in your role.

Step 10: Click Save to store your record.

📊 How to check your OTJ record

Step 11: Go to OTJ Record from the left-hand menu.

Step 12: Review your planned, completed, and remaining hours.

Step 13: Check your monthly progress to ensure you are on track.

Step 14: Click into a month to view detailed entries.

Step 15: Use the eye icon to view full details of a record.

Step 16: Edit a record if needed to improve or correct it.

Step 17: Delete any incorrect entries if required.

✅ Good practice tips

• Log activities as soon as possible
• Be clear about what you learned
• Show how you applied the learning
• Check your progress regularly
• Stay on track each month

🙋 Need help?

If you are unsure what to log or how to describe it, check the wiki, raise a technical support ticket, or speak to your Development Coach.