📄 End Point Assessment (EPA) Organisation Fees – Terms and Conditions

📝 Resits

• In accordance with DfE apprenticeship funding rules, resit fees are not covered by apprenticeship funding and must be paid by the employer.
• While City Skills aims to fully prepare apprentices for successful first-time assessment, the EPA process is conducted independently and outcomes cannot be guaranteed. If a resit is required, the associated costs will be passed directly to the employer.
• Typical resit fees range from 50% to 75% of the full EPA cost, depending on the End Point Assessment Organisation (EPAO) and whether a full or partial reassessment is required.

❌ Cancellations

• Many EPAOs apply cancellation fees when assessments are cancelled at short notice, to cover administrative and booking costs.
• A minimum of 5 working days’ notice is usually required to avoid a cancellation fee. Late cancellations may result in charges, typically equivalent to 50–75% of the EPA fee.
• These fees apply regardless of the reason for cancellation, including illness. While City Skills continues to challenge this policy, EPAOs currently maintain their right to charge.
• Any cancellation fees incurred will be passed on to the employer at cost, with no additional admin fees from City Skills. We will provide evidence of the charges on request.

💡 Advice for Employers

• Employers are strongly encouraged to avoid unnecessary cancellations or missed EPA assessments. Any fees resulting from resits or cancellations are the employer’s responsibility, as per the funding rules.
• These terms apply immediately and reflect current ESFA guidance and decisions made independently by each EPAO.

📌 Final Note

• Resits, where the apprentice does not pass first time
• Late cancellations, where notice is insufficient per EPAO policy