Multiple Choice Practice Exam -

What is the first step in the recommended risk management procedure?

Assess
Identify
Implement
Plan

What must the project board do, as a minimum requirement for applying the change theme?

Establish a change budget
Request a product status account
Define a change authority
Agree acceptable corrective actions

Identify the missing word in the following:

A purpose of the [ ? ] theme is to control any unacceptable deviations from the project’s objectives.

change
plans
progress
risk

Which is a minimum requirement for applying the organization theme?

To appoint and define the roles of team managers
To combine roles, where possible, to simplify the organisation
To appoint a business change manager as senior user when the project is part of a programme
To define the approach to engaging with stakeholders

What is defined when deciding how to tailor PRINCE2 to suit the project?

When the project's progress will be reviewed
Which of the six tolerance areas will be included
Which primary stakeholder interests will be represented
When the project's outputs will be delivered

Which statement about the ‘continued business justification’ principle is CORRECT?

The justification for compulsory projects does not need approval
There must be no change to the reasons for a project
A formal business case document is mandatory
The chosen option must provide value for money

Which regular report provides the project board with a summary of stage status?

Lessons report
Product status account
Highlight report
Checkpoint report

Which statement about the project support role is CORRECT?

It can be performed by the project manager
It is an optional role for a PRINCE2 project
It produces checkpoint reports for the project manager
It can be combined with the project assurance role

What must be produced, as a minimum requirement for applying the plans theme?

A hierarchy of all the products to be produced during a plan
A record of the issues that are being formally managed during a plan
A diagram showing the sequence of production of the planned products
A record of the major risks relating to the project plan

Which is a purpose of a project brief?

To capture lessons from previous projects
To document a common understanding of the starting point for the project
To confirm that the project can deliver the detailed business case
To define the quality techniques to be applied during the project

Which is an objective of the ‘managing product delivery’ process?

To sign off completed work packages
To ensure that the business case is kept under review
To report progress to the project board
To ensure that work on products is authorized

In which process are team plans produced?

'Initiating a project'
'Controlling a stage'
'Managing a stage boundary'
'Managing product delivery'

How is the ‘learn from experience’ principle applied?

By reviewing the management of previous projects
By defining the customer's expectations of the project's products
By defining cost tolerances for project objectives
By delegating responsibilities to a different level of management

Which product is a time-driven control?

End stage report
Exception report
Checkpoint report
Lessons report

When should the project board request a decision from corporate, programme management or customer?

When the stage requires resources
If it is forecast that project level tolerance will be exceeded
If the senior supplier or senior user needs to be changed
When any request for change needs to be approved

Which is a reason why the ‘defined roles and responsibilities’ principle must be applied?

Because each project will have unique outputs
Because more than one function may be involved in the project
Because projects may have duplicated or inconsistent objectives
Because stages provide senior management with control points

Which process is triggered by the project manager’s request to initiate a project?

'Starting up a project'
'Initiating a project'
'Directing a project'
'Managing a stage boundary'

Which is an objective of the ‘starting up a project’ process?

To confirm that there are no known restrictions that would prevent the project from being delivered
To ensure that all team managers understand their responsibilities
To obtain approval for the project plan from corporate, programme management or customer
To prepare the project initiation documentation for authorization to initiate the project

Which principle is being applied when a project product description is produced?

'Continued business justification'
'Focus on products'
'Learn from experience'
'Manage by stages'

Which is a minimum requirement for applying the risk theme?

A risk breakdown structure must be created
A risk budget must be established for managing risks
Identified threats and opportunities must be documented
Risk checklists must be used to ensure risks are identified

Which statements apply to a stage plan?

It is produced for the project during the ‘initiating a project’ process
It is produced close to the time when the planned events will take place
It provides the basis for day-to-day control by the project manager
It provides the basis for control by the project board

1 and 2
2 and 3
3 and 4
1 and 4

Which is the purpose of the benefits management approach?

To document the justification for the undertaking of a project
To summarize project performance to date for the project board to decide what action to take next
To provide a schedule for measuring the achievement of benefits
To provide the reasons for the project, to put into the business case

Which is assumed to be the customer’s responsibility in the PRINCE2 customer/supplier environment?

To specify the desired result
To provide the skills to deliver the desired result
To ensure the technical integrity of a project
To develop the project's products

Which is the purpose of the risk management approach?

To define the techniques to be used when assessing project risks
To summarise exposure to strategic, programme, project and operational risks
To recommend responses for each of the project risks
To identify suitable risk owners for each of the project risks

Which management product should always be updated when a product fails its quality check?

Risk register
Issue register
Quality register
Lessons log

Identify the missing words in the following

The purpose of the [ ? ] process is to establish solid foundations for the project.

'initiating a project'
'managing product delivery'
'directing a project'
'managing a stage boundary'

Which two statements about tailoring are CORRECT?

Processes can be simplified or carried out in more
Terminology can be changed to suit organizational
Themes that are not relevant to the project can be
Project management team members can carry out any combination of

1 and 2
2 and 3
3 and 4
1 and 4

Which type of issue should be raised if a new product is required after a team has started work?

A request for change
An off-specification
A problem
A concern

Which characteristic distinguishes a project from regular business operations?

It produces benefits
It introduces business change
It manages stakeholders
It incurs cost

Which process is used by a team manager to coordinate work on one or more of the project’s products?

'Initiating a project'
'Controlling a stage'
'Managing a stage boundary'
'Managing product delivery'

Who does the senior user represent when making decisions?

The people or organizations that design the project's products
Corporate, programme management or customer
Project delivery teams
The people or organizations that benefit from using the project's product

What is an output?

Any of the project's specialist products
The result of the change derived from using the project's products
The measurable improvement resulting from an outcome
A negative outcome

What is established within the ‘initiating a project’ process?

The different ways that the project product can be delivered
The formats for communicating project information to stakeholders
That all of the information to develop the project brief is available
That any constraints which could affect the project have been removed

Which roles CANNOT be combined with the role of project assurance?

Project manager
Project support
Senior user
Executive

1 and 2
2 and 3
3 and 4
1 and 4

Which statements about a project’s stakeholders are CORRECT?

A stakeholder is anyone who thinks they will be affected by a project
Stakeholders require equal amounts of engagement by the project management team
Stakeholders remain unchanged throughout the project
A stakeholder may be internal or external to the corporate organization

1 and 2
2 and 3
3 and 4
1 and 4

Which statement describes a threat to a project?

An uncertain event that could have a negative impact on objectives
An uncertain event that could have a favourable impact on objectives
An event that has occurred resulting in a negative impact on objectives
An event that has occurred resulting in a favourable impact on objectives

Which aspect of project performance must be managed in order to have a clear understanding of what the project is to deliver?

Timescale
Scope
Risk
Costs

Which is one of the four integrated elements within PRINCE2?

Quality
Role descriptions
Processes
Product descriptions

What should be provided by corporate, programme management or customer before the ‘starting up a project’ process commences?

A project brief with details outlining the project approach
Sufficient information to identify the prospective executive
The project initiation documentation
Authority to initiate a project

How is the ‘manage by exception’ principle applied?

By dividing the project into a minimum of two management stages
By setting controls to warn the higher level of management of potential problems
By ensuring that the project continues to be desirable, viable and achievable
By providing lessons so that mistakes made in previous projects do not happen

Which is a responsibility of the managing level within the project management team?

Setting project-level tolerances
Approving the stage completion of each stage
Ensuring that the products are produced within the constraints agreed with the project board
Appointing the roles in project management team

What is a risk cause?

A negative consequence of a threat occurring
An area of uncertainty that could create a problem
A positive consequence of an exploited opportunity
A known situation which creates uncertainty

Which is the purpose of the ‘closing a project’ process?

To inform the project board that the final stage is about to start
To provide a fixed point at which acceptance of the project product is confirmed
To provide the project board with sufficient information to confirm continued business justification
To define the handover procedures for the project's products

Which is a benefit of applying the ‘manage by stages’ principle?

The project management team will understand the tolerances allowed
The project management team will understand the customer's expectations
The project will have review and decision points so that progress can be assessed
The key stakeholders in the project will have representation on the project board

Which is a benefit of using PRINCE2?

It provides established and proven best practice and governance for project management
It includes techniques for critical path analysis and earned value analysis
It enables a project manager to be accountable for the success of a projec
It prevents any changes after the scope of a project has been agreed

Which is an objective of the ‘closing a project’ process?

To check that all the project's products have been accepted by the users
To prepare for the final stage of the project
To capture the customer's quality expectations
To ensure that all benefits have been achieved

What must be used, as a minimum requirement for applying the progress theme?

Stage authorization
Highlight reporting
Work package authorization
Checkpoint reporting

What must be recorded in the quality management approach, as a minimum requirement for applying the quality theme?

The quality tools and techniques to be used
The project's approach to quality planning
The approach to managing project assurance
The definition of the quality records required

Which is a purpose of the ‘directing a project’ process?

To provide the information required to initiate a project
To enable overall control of a project by the project board
To establish the level of control required after initiation
To provide sufficient information to approve the next stage plan

Identify the missing words in the following sentence.

PRINCE2 requires that the business justification is formally verified by [ ? ] at stage boundaries.

corporate, programme management or customer
the project board
project support=
the change authority

Which is a purpose of the organization theme?

To set the tolerance on the cost of resources
To plan the training needed for the delivery of the project
To define the structure of accountability and responsibilities on the project
To implement the controls required to manage by exception

Which is a purpose of the change theme?

To prevent changes to what was agreed in the project initiation documentation
To ensure any potential changes to baselined products are controlled
To assess and control a project's threats and opportunities
To identify changes needed to the project because of acting on lessons

Identify the missing word in the following

Quality [ ? ] defines the type of quality methods the project will use.

Assurance
Control
Planning
Tolerance

Which is a purpose of the ‘starting up a project’ process?

To ensure that the prerequisites for initiating the project are in place
To establish whether the project plan can meet the required target dates
To assemble the project initiation documentation so the project can be initiated
To confirm to corporate, programme management or customer that quality expectations will be met

Which statement about management stages is CORRECT?

A project can be scheduled without management stages
There can be more than one delivery step within a management stage
Several management stages can be scheduled to run at the same time
Delivery steps and management stages should end together

Which is a purpose of the quality theme?

To define how the project will ensure that its products are fit for purpose
To define the procedures for the control and modification of project products
To establish mechanisms to judge whether the project remains desirable and achievable
To enable the assessment of continuing project viability

Which is an objective of the ‘managing a stage boundary’ process?

To enable the project board to commit resources and expenditure required for the initiation stage
To review and, if necessary, update the project initiation documentation
To act as a break between those managing the project and those creating products
To ensure a periodic review is carried out to approve the products created within the completed stage

Which is a task of ‘defining and analysing products’?

Design the plan
Create the product flow diagram
Analyze the risks
Prepare the schedule

Which activity can take place within the ‘managing a stage boundary’ process?

Produce highlight reports
Take corrective action within stage tolerances
Produce an exception plan
Authorize a stage plan for the next stage

What does the ‘initiating a project’ process provide?

Information for the project board to decide if the project is aligned to business objectives
Approval from the project board to proceed with the project, if it is worthwhile
Approval from the project manager for work to be started by delivery teams
Definition of the suppliers' obligations for controlling the work package deliver

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